Privacy Policy
Last updated: March 20, 2026
This Privacy Policy describes how haltonroost.org collects, uses, and protects your personal information. We are committed to safeguarding your privacy and handling your data responsibly and transparently. Our policy outlines what information we gather, how we use it, and the rights you have regarding your data.
Information We Collect
We collect information in several ways to provide and improve our services. When you register for events, participate in outdoor fitness challenges, or interact with our community, you may provide personal details such as your name, email address, age, and fitness experience level. We also automatically collect usage data, including your IP address, browser type, pages visited, and the time spent on our website.
Additionally, we gather information about your participation in park runs, charity walks, open water swimming events, and CrossFit boot camps. This helps us personalize your experience, send relevant event updates, and ensure you receive information about challenges suited to your interests and fitness level. We may also collect location data when you attend in-person events.
How We Use Your Information
We use your information to deliver the services you've requested, including event registration, updates about upcoming fitness challenges, and community notifications. Your data helps us understand your preferences, tailor event recommendations, and improve our offerings for adults aged 40-60 in the United Kingdom.
We also use your information for legitimate business purposes: to communicate important updates about events, respond to your inquiries, prevent fraud, and comply with legal obligations. We may analyse usage patterns to enhance our website functionality and create better experiences for outdoor fitness enthusiasts. Your information helps us organize safer, more inclusive events and provide relevant support for your endurance journey.
Your Privacy Rights
You have several rights regarding your personal information. You can request access to the data we hold about you, ask for corrections if information is inaccurate, or request deletion of your personal information subject to legal requirements. You also have the right to object to certain processing activities and to request restrictions on how we use your data.
Under UK data protection laws, you have the right to data portability, meaning you can request your information in a structured, machine-readable format. If you wish to exercise any of these rights, please contact us using the details below. We will respond to your requests within 30 days and assist you throughout the process. You also have the right to lodge a complaint with the UK Information Commissioner's Office if you believe we've mishandled your data.
Cookies and Tracking
We use cookies to improve your browsing experience and understand how you interact with our website. Cookies are small files stored on your device that help us remember your preferences, track site usage, and provide personalized content related to outdoor fitness events.
We use both essential cookies (necessary for site functionality) and analytical cookies (to understand user behaviour). You can manage your cookie preferences through your browser settings. Some cookies are necessary for our services to function properly, while others are optional. For detailed information about our cookie usage and to adjust your preferences, please visit our Cookie Policy.
Data Security
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, and loss. Our security practices include encryption of sensitive data, secure server infrastructure, and regular security assessments. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.
We limit access to your personal information to authorized personnel only. Our team members are trained in data protection and confidentiality obligations. We retain your information only for as long as necessary to provide our services and comply with legal requirements. If you have concerns about data security, please contact us immediately.
Third-Party Sharing
We do not sell or trade your personal information to third parties. We may share your information with trusted partners who assist us in operating our website, conducting events, or processing payments—only when necessary and under strict confidentiality agreements. These partners are prohibited from using your information for their own marketing purposes.
We may disclose information if required by law, court order, or government request. In such cases, we will notify you unless legally prohibited. If we merge with or are acquired by another organization, your information may be transferred as part of that transaction, and we will notify you of any changes to this policy.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will notify you by updating the "Last updated" date and, where appropriate, by email or prominent notice on our website. Your continued use of our services after changes become effective constitutes your acceptance of the updated Privacy Policy.
We encourage you to review this policy regularly to stay informed about how we protect your information. If you have any questions about our Privacy Policy or our privacy practices, please don't hesitate to contact us using the information provided below.
Contact Us
If you have questions about this Privacy Policy, your personal information, or how we handle your data, please reach out to us:
Email: [email protected]
Phone: +44 203 948 5627
Address: Oxford Street 127, Manchester, M1 1JQ, United Kingdom